New World Survival · School Garden Field Manual

Summer Duty & Continuity Workbook

Choose the summer operating strategy, verify campus and water access, train duty coverage, establish heat/weather stops and define the garden condition required when school resumes.

Summer stop condition: Do not leave a crop, irrigation system or volunteer-dependent garden active over break unless a named owner, backup, authorized campus access, water control and failure escalation are already in place.

1. Summer operating objective

☐ Rest and protect beds

☐ Low-effort living cover / teaching system

☐ Limited summer production

☐ Active summer school/camp/community program

Why this strategy matches our actual labor, access, water and instructional goals

2. Summer ownership

Accountable summer owner

Backup

Administrator / facilities contact

Emergency / security contact

3. School-break dates and campus windows

Period	Date/window	Campus open?	Authorized access hours	Special closure / event
Final school week
Early summer
Mid-summer
Late summer
Staff preplanning
Students return

4. Campus access card

Key / badge / gate process

Alarm / entry / exit procedure

Parking / visitor sign-in

Restroom / drinking-water access

Substantial lightning shelter

Access failure contact

5. Water-system card

Item	Location / setting	Authorized operator	Backup / failure action
Water source
Main shutoff
Irrigation controller / timer
Zones / hoses / drip lines
Known leak / repair
Drought / restriction source

6. Demand-reduction checklist

☐ Spring crops removed before they become unmanaged

☐ Leaks repaired or affected zones closed

☐ Beds mulched / protected appropriately

☐ Locally appropriate cover / low-effort planting selected where used

☐ Containers reduced or assigned explicit watering

☐ Unnecessary summer harvest commitments removed

☐ High-maintenance structures / tasks deferred

7. Priority map / minimum viable garden

Bed / asset	Priority	Reason	Minimum care	May be removed / allowed to fail?
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8. Summer duty roster

Duty window	Primary	Backup	Access confirmed?	Tasks	Completion note due
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9. Volunteer authorization / training record

Screening/approval complete?	Access training	Water/shutoff	Tools	Food/IPM limits	Heat/weather stops
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10. Minor/student supervision plan

Are minors participating?
☐ no ☐ yes

Controlling school policy / contact

Adult supervision requirement

Parent/guardian / camp permissions

11. Heat / air-quality / lightning plan

Current baseline: use current local heat/air-quality information, cooler parts of the day where possible, shade, breaks and hydration. If someone becomes faint or weak, stop activity and move to a cool place. For lightning, move to a substantial building or hard-topped vehicle and wait at least 30 minutes after the last thunder before returning.

Weather source checked before duty

Cool/shaded recovery location

Drinking water location

Lightning shelter

Who can cancel/reschedule duty?

Emergency response contact

12. Summer duty card template

Date / authorized time

Primary / backup

Weather / HeatRisk / air quality checked

Water instruction

Priority beds / plants

Weed / pest tasks

Harvest route / no-harvest instruction

Open repair / tool issue

Escalation trigger

Completion note / next volunteer message

13. Irrigation / leak inspection log

Date	Controller / zones checked	Leak / dry zone?	Shutoff / repair action	Who notified

14. Weed / pest / landscape-treatment record

Date	Finding / treatment notice	Bed / area	Approved action	Harvest / access restriction?	IPM/facilities contact

15. Summer harvest / food-route record

Crop / bed	Harvest planned?	Destination	Food-safety record / lot	Responsible adult	If no safe destination
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Use the separate School Garden Food Safety SOP & Harvest Record for any produce served, tasted, donated or used in school meals.

16. Missed-duty / coverage-failure log

Duty missed / reduced	Backup activated?	Immediate triage	Summer strategy reduced?	Coordinator action
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17. Repair / replacement backlog

Item	Condition / failure	Safe to defer?	Owner	Budget / approval	Due before school?
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18. Return-to-school condition

☐ Paths, gates and access routes safe/usable

☐ Water system functional with no uncontrolled leak

☐ Beds clearly labeled and summer crops/cover identified

☐ Weeds/common areas within school policy

☐ Tools stored and unsafe tools tagged/removed

☐ Food harvest/distribution records closed

☐ Pesticide/IPM/landscape treatment records reconciled

☐ Fall instructional beds available or transition date known

☐ Open repairs moved to owned backlog

19. Preopening inspection / handoff

Area	Summer result	Ready?	Open issue / owner
Access / security		☐
Water		☐
Beds / crops / cover		☐
Paths / accessibility		☐
Tools / storage		☐
Food / harvest records		☐
IPM / treatment records		☐
Repairs / budget		☐
Volunteer / leadership handoff		☐

20. Annual summer after-action review

☐ Chosen strategy matched actual labor

☐ Campus-access system worked

☐ Water/irrigation failures understood

☐ Heat/weather stops were usable

☐ Volunteer training was sufficient

☐ Food harvest matched approved capacity

☐ Missed duties triggered escalation

☐ Return condition was achieved without emergency rescue

☐ Next summer strategy adjusted from evidence

☐ Findings moved into Annual Health Audit / Operating Calendar

Screening/approval complete?	Access training	Water/shutoff	Tools	Food/IPM limits	Heat/weather stops
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Item	Condition / failure	Safe to defer?	Owner	Budget / approval	Due before school?
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Screening/approval complete?	Access training	Water/shutoff	Tools	Food/IPM limits	Heat/weather stops
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Item	Condition / failure	Safe to defer?	Owner	Budget / approval	Due before school?
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