New World Survival · Community Garden Field Manual

Shared Garden Tool & Maintenance Binder

Inventory the garden's tools, control unsafe equipment, document maintenance and make the system transferable to the next steward.

Core rule: If a tool is unsafe or its repair is uncertain, tag it and remove it from circulation until a competent repair or retirement decision is made.

1. Tool-system ownership

Primary tool steward

Backup steward

Budget owner

Incident / insurer contact

2. Master inventory

ID	Tool	Tier A/B/C	Qty	Storage location	Condition	Maint. owner
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold
					☐ good ☐ watch ☐ hold

3. Essential-tool coverage

Task	Primary tool	Alternative / adaptive option	Enough for workday?	Gap
			☐
			☐
			☐
			☐
			☐
			☐
			☐
			☐
			☐
			☐

4. Condition inspection sheet

Handle/body	Head/edge	Fasteners/moving parts	Disposition
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire
☐ good ☐ issue	☐ good ☐ issue	☐ good ☐ issue	☐ issue ☐ hold ☐ retire

5. Unsafe-tool tag

Tool / ID

Date removed

Defect

Do not return until

6. Operating-tier rules

Tier A open-use rule

Tier B controlled rule

Tier C authorization rule

Off-site borrowing rule

7. Checkout / return log

Date out	Tool ID	Borrower	Due/return	Condition returned	Issue?

8. Routine cleaning record

Date	Tool/group	Soil/debris removed	Dried	Metal/handle care	By
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐

9. Disease-control disinfection log

Use only when the plant-health/contamination procedure calls for disinfection. Clean visible debris first and follow the product label/contact time.

Date	Tool	Reason / disease	Disinfectant / label	Contact time	PPE / notes

10. Sharpening log

Date	Tool	Method/source	Performed by	Post-check
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold
				☐ pass ☐ hold

11. Repair history

Date	Tool	Defect	Repair / service	Cost	Return-to-service approval

12. Powered-equipment authorization

Operator	Equipment	Manual / training completed	PPE reviewed	Authorized by/date

13. Battery / fuel / electrical procedure

Battery charging/storage

Fuel storage/refueling

Cords/GFCI/weather restriction

Manufacturer manuals location

14. PPE and task briefing

Task/tool	Required PPE / clothing	Main hazard	Briefing / supervisor

15. Storage map

Draw shelves, racks, sharp-tool area, unsafe-tool hold, powered equipment, battery/fuel area if applicable, harvest tools and main aisle/door clearance.

16. Accessibility / alternative-tool inventory

Task	Standard tool	Alternative handle/grip/weight	Seated/standing option	Location

17. Workday issue / return sheet

Tool group	Qty issued	Team lead	Qty returned	Damage/missing	Follow-up owner

18. Replacement and budget priority

Tool	Why replace/add	Priority	Estimated cost	Funding/source	Decision
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low
		☐ high ☐ medium ☐ low

19. Annual Tool Health Audit

System	Healthy	Watch	Correct	Hold
Inventory accuracy	☐	☐	☐	☐
Tool condition	☐	☐	☐	☐
Checkout/return	☐	☐	☐	☐
Cleaning/storage	☐	☐	☐	☐
Sharpening/repair	☐	☐	☐	☐
Powered-equipment controls	☐	☐	☐	☐
Accessible alternatives	☐	☐	☐	☐
Budget/replacement reserve	☐	☐	☐	☐

20. Steward handoff

☐ Inventory current

☐ Unsafe tools isolated

☐ Current repair jobs listed

☐ Authorized powered-equipment operators current

☐ Manuals and chemical labels locatable

☐ Replacement priorities/budget documented

☐ Storage keys/access handed over

Date	Tool/group	Soil/debris removed	Dried	Metal/handle care	By
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐

Date	Tool/group	Soil/debris removed	Dried	Metal/handle care	By
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐
		☐	☐