New World Survival · Site operations

Community Support Site Opening Workbook

Approve one daytime service, verify the protective condition, control each shift and close or transfer before the promise fails.

Service record

1. Define the site and mode

Institution and address

Operating partner

Service mode

Dates and hours

Site lead

Closure authority

Service promise and non-scope

Protective condition

2. Set locally approved operating limits

Limits printed in the guide
Fans help only when the indoor temperature is below 90°F. Above that, CDC says a fan can increase body temperature, so a room with fans alone is not a cooling site. A portable generator runs outside only, at least 20 feet from the building, with the exhaust facing away, and never in a building or garage. The 20-foot rule comes from federal guidance written for homes. Applying it to any occupied building is our rule. Our floor: a room at 90°F or above is never a cooling site, whatever else is agreed. Local officials set every other limit in this table.

Condition	Instrument or evidence	Opening range	Check interval	Stop or transfer point
Indoor temperature
Air quality or filtration
Electrical load or power
Generator position and carbon monoxide alarm
Water and sanitation
Route and weather

Opening gate

3. Confirm every required condition

1. Authority. One named person can approve the building use, the spending, the public message and the decision to close.
2. The condition. The temperature, air or electrical condition has been measured today and meets the range agreed with your local partner.
3. The route. Parking or drop-off, the entrance, the service room, the toilets and the exits all work for a person using a wheelchair or walker.
4. Staffing. The written minimum team is present, with a shift lead and a named relief.
5. Capacity. The posted number matches the seats, toilets and supervision available today.
6. Supplies. Drinking water, a working phone, cleaning supplies and the log sheet are in the room.
7. The handoff. Staff know where to send a person whose need is outside this service, and where everyone goes if the site closes early.

Opening approver

Opening time

Site layout

4. Assign rooms, routes and controls

Area	Purpose	Capacity	Equipment	Restriction or owner
Arrival and check-in
Primary service room
Accessible seating
Charging area
Quiet or private communication
Restricted and staff areas

Staffing

5. Build a shift the supervisor can manage

Role	Minimum	Assigned	Briefing or qualification	Backup
Site lead
Check-in and information
Room monitor
Facility or system monitor
Accessibility support
Closing team

Shift log

6. Monitor conditions and capacity

Time	Protective condition	People on site	System or supply status	Action and initials

Escalation and transfer

7. Route needs outside the service

Need or condition	Immediate action	Partner or destination	Contact method
Medical emergency or serious symptoms	Call 911 first. Give the street address and the door to use.
Accessibility barrier
Safeguarding concern
Overnight lodging request
Capacity reached
System or utility failure

Closure

8. End the operation safely

Closing message and destination information were announced accessibly.
Unresolved needs were transferred and accepted.
Visitors, volunteers and equipment were accounted for.
Temporary records were secured or closed.
Electrical and filtration equipment was shut down as approved.
Rooms, toilets and routes were cleaned and inspected.
Keys, access and remaining supplies were returned.
Findings and corrective actions were assigned.

Closed by

Time

Next operating decision

Review date