New World Survival · Planning tool
Faith Community Emergency Operations Plan Builder
Use this workbook to assign authority, structure the base plan, select annexes and record the exercise and approval process.
General U.S. planning aid. The institution and its local reviewers control the final plan.
Plan record
1. Establish ownership
Institution
Plan version and date
Governing authority
Approval method
Plan owner
First alternate
Second alternate
Next annual review
Planning team
2. Put the required knowledge at the table
| Function | Named person | Authority or knowledge contributed | Backup |
|---|---|---|---|
| Governance | |||
| Facilities | |||
| Finance | |||
| Communications | |||
| Safeguarding | |||
| Access and disability | |||
| External partner |
Scope
3. Define what the plan covers
People, property and programs included
Essential work that must continue
Activities outside this plan
Boundary
Do not place a public service in the plan until its authority, supervisor, staffing minimum, supplies, accessibility, partner handoff and closure conditions are known.
Hazard and capability picture
4. Record the planning conditions
| Hazard or interruption | Probability | Likely effect | Warning time | Duration | Priority (high, medium, low) | Existing capability | Gap owner |
|---|---|---|---|---|---|---|---|
Base plan
5. Complete the institutional decisions
- Introductory material: signatures, approval, record of changes, record of distribution, contents
- Purpose and situation overview
- Concept of operations
- Organization and assignment of responsibilities
- Direction, control and coordination
- Information collection, analysis and dissemination
- Training and exercises
- Administration, finance and logistics
- Plan development and maintenance
- Authorities and references
Unresolved base-plan decisions
Functional annex register
6. Assign the procedures people will use
| Annex | Owner | Status | Exercise date | Next review |
|---|---|---|---|---|
| Evacuation | ||||
| Lockdown (written with local law enforcement) | ||||
| Shelter-in-place | ||||
| Recovery | ||||
| Security | ||||
| Accountability and reunification | ||||
| Emergency communications | ||||
| Continuity | ||||
| Approved community service |
Hazard annex register
7. Record only local actions that change by event
| Hazard | Official trigger or source | Protective action | Closure trigger | Owner |
|---|---|---|---|---|
Activation card
8. Put the first decisions on one page
Emergency: call 911
In an emergency, dial 911 immediately.
Fill in before an emergency
Street address
Name of each entrance
Who can activate the plan, in order, with phone numbers
Where the keys, the floor plan and the contact sheet are
Where people assemble outside
Who sends the first message, and to whom
Where to write down what was done and when
Fill in at activation
Situation and source
Authorizing person and time
Functions opening
Supervisors and staffing
Public message and next update
Next review, closure or transfer
Exercise and correction
9. Test before approval
Scenario
Date
Participants
Partner observer
| Finding | Correction | Owner | Due | Retest |
|---|---|---|---|---|
Approval gate
10. Confirm the plan is ready for controlled use
- Authority and alternates are current.
- Facility and continuity information is verified.
- Required external reviewers completed their review.
- Annex owners accepted their assignments.
- Contacts and offline copies were tested.
- Volunteers were trained for assigned actions.
- Exercise corrections were completed and retested.
- Controlled copies were distributed.
- The next review date is scheduled.
Authorized by
Date
Plan owner
Partner acknowledgment