New World Survival · Mass-care decision
Disaster Shelter Role Decision Workbook
Decide whether to decline, support another shelter, host a qualified operator or enter formal shelter planning.
Request
1. Record who is asking for what
Institution and facility
Date
Requesting authority
Proposed operator
Population and duration
Institutional decision lead
Requested role and scope
Role choice
2. Select the realistic institutional role
- Decline sheltering, make no facility promise and tell emergency management.
- Support another approved shelter with a bounded resource or service.
- Host a qualified operator under a reviewed agreement.
- Enter formal shelter planning with the responsible authority.
Reason for preliminary choice
Authority and operator gate
3. Confirm the people responsible for the system
| Required decision | Responsible organization | Named authority | Status |
|---|---|---|---|
| Site selection and opening | |||
| Shelter management | |||
| Resident services and staffing | |||
| Public health and medical support | |||
| Security and safeguarding | |||
| Capacity, closure and transfer |
If this gate is incomplete, do not open.
An institution may still select a lower-risk support role that is independently approved.
If someone arrives and you are not a shelter
Call 911 for anyone in immediate danger, and call emergency management for the nearest open shelter.
Call 911 for anyone in immediate danger, and call emergency management for the nearest open shelter.
Facility screen
4. Evaluate the complete resident path
| Element | Condition | Required correction | Reviewer |
|---|---|---|---|
| Hazard exposure and site safety | |||
| Structure, utilities and fire protection | |||
| Accessible arrival, entrance and exits | |||
| Sleeping and circulation | |||
| Toilets, hygiene and sanitation | |||
| Feeding, storage and waste | |||
| Staff, registration and restricted areas |
Resident services
5. Assign every essential function
| Function | Provider | Minimum staffing or resource | Backup or transfer |
|---|---|---|---|
| Registration and information | |||
| Food, water and sanitation | |||
| Health and medication support | |||
| Access and functional needs | |||
| Safeguarding and family support | |||
| Service animals and household pets | |||
| Transportation and reunification | |||
| Security and facility support |
Capacity
6. Use the smallest limiting system
| Constraint | Verified capacity | Evidence | Stop point |
|---|---|---|---|
| Sleeping and accessible circulation | |||
| Toilets, water and hygiene | |||
| Staffing and supervision | |||
| Food, supplies and waste | |||
| Health and partner services |
Approved initial capacity
Who may change it
Agreement
7. Resolve institutional conditions
- Property use, sacred-space boundaries and restoration.
- Roles, costs, purchasing, supplies and reimbursement.
- Insurance, liability and injury procedures.
- Records, privacy, safeguarding and public information.
- Keys, systems, security and restricted areas.
- Opening, capacity, closure, transfer and early termination.
Unresolved agreement issue
Proof test
8. Exercise before approval
| Test | Expected result | Finding | Correction and retest |
|---|---|---|---|
| After-hours activation | |||
| Accessible arrival and registration | |||
| Sleeping and service layout | |||
| Health or safeguarding escalation | |||
| Power or water interruption | |||
| Closure and resident transfer |
Final decision
9. Approve, condition, support or decline
- Decline overnight sheltering.
- Approve a bounded support role for another shelter.
- Conditionally approve hosting after listed corrections.
- Approve formal planning and agreement development, not opening.
- Approve opening only after every external and institutional gate is complete.
Decision, conditions and expiration date
Institutional authority
Date
Responsible authority or operator
Next review